Privacy Policy

Overview

12 Volt Planet take user privacy seriously and comply with the General Data Protection Regulation (GDPR) which came into force on May 25th 2018. This Privacy Policy describes the data we collect, the reasons we collect it, who we share it with and how it is processed. This Policy also details your rights under the GDPR with respect to the data we collect. 

By using our website you are agreeing to be bound by this Policy so please read it carefully and check back frequently for updates.

This Privacy Policy should be read in conjunction with our Terms & Conditions which you also agree to be bound by when using our website.


Why do we collect your personal data?

We collect your personal data primarily in order to allow you to use the the full functionality of our website (via cookies) and to allow us to fulfill our contractual obligations in delivering goods that you have purchased from us (via your name, address, contact details and payment details). We may also ask for your personal data in order to send marketing e-mails, product/service review requests and to respond to enquiries you have made with us.

We collect and share your personal data only where we can demonstrate that we have a lawful basis for doing so, we don't collect any more data than is absolutely necessary (for example, if we only need your e-mail address we will not ask for your name as well) and we will never sell or rent your data to any third party to use for marketing purposes.


How do we collect personal data from you?

We collect personal information via several means including, but not limited to, when you browse our website, when you place an order or register an account on our website, when you place an order over the phone, when you e-mail or call us for information or technical support and when you sign up for discounts, competitions or our newsletter.


What personal data do we collect from you?

Personal data we collect from you may include your name, e-mail address, billing and delivery addresses, telephone number, IP address, website pages visited and order history.


Who do we share your personal data with?

We work with various partner companies who carry out services on our behalf such as website hosting, secure payment processing, delivery services, drop-shipping services, customer support, e-mail marketing etc. In order to carry out these services we may share your personal data with these companies. Where we share data with our partner companies we only pass the minimum data necessary to carry out the service, we require that they have secure data storage measures in place and they are not permitted to use your personal data for any purposes other than to fulfill their contractual obligations to us.


Withdrawing consent

Where our 'lawful basis' for collecting and processing your personal data is that you have provided your explicit consent, you can withdraw this consent at any time by clicking on the 'unsubscribe' button at the bottom of our e-mails or by contacting us


Data security and retention periods

We employ security measures to protect, so far as reasonably possible, your information from access by unauthorised persons and against unlawful processing, accidental loss, destruction and damageOur website employs SSL encryption by Thawte to ensure that information is kept private between our web server and your web browser. The Thawte certificate shown on the website provides validation that our website domain is registered and can be checked by clicking on the Thawte logo.

Data held by our partner companies is kept securely on encrypted servers. Any printed paperwork containing personal details (e.g. despatch notes or picking lists) that is not sent as part of an order is securely shredded and we do not store hard copies of orders, sales invoices, customer records or other personal information. All credit/debit card information related to orders is held off-site by our payment processing partners.

We limit access to personal data to those employees for whom we reasonably believe it is necessary to have access to it in order to fulfill our contractual obligations to you.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site, therefore any transmission is at your own risk.

We are required to hold some types of data for a minimum period of time to ensure we meet our legal obligations. For other types of data, we regularly review our records and only keep this data for as long as is necessary to carry out the function for which it was originally collected.


Personal Data Breaches

If we suspect a personal data breach where your data has been accidentally or unlawful destroyed, lost, altered, disclosed or accessed without authorisation and there is a risk to your rights and freedoms we will notify the Information Commissioner's Office (ICO) in accordance with our legal obligations.


Your rights

The GDPR provides various rights to control the way in which your personal data is collected, shared, processed and retained. For more detail about these rights please visit the the Information Commissioner's Office website

If you wish to exercise any of these rights under the GDPR in relation to your personal data please contact us and we will act in accordance with our legal obligations.


Links to and from external websites

Our website may contain links to external websites run by other organisations and you may be directed to our website from links in external websites run by other organisations. This privacy policy applies only to our website and we cannot be responsible for the privacy policies and practices of other sites, even if you access them using links from our website. We strongly encourage you to read the Privacy Policy of any other websites before using them.


Age restrictions

Our website is not intended for use by persons under the age of 16. We will not knowingly collect personal data via our website or any other method from customers under this age.


Transferring your personal data outside of the EU

As part of our services offered to you we may need to transfer your personal data to partner companies whose servers reside outside of the EU. We will only do this where we have confirmed that those partner companies have the appropriate security safeguards in place and we aim to ensure that your rights continue to be protected as detailed in this Policy.

Our website is hosted on servers residing in the UK, therefore, by using our website from outside of the EU you authorise the transfer of your personal data to within the EU in order for us to provide you with services.


Trusted Shops independent reviews

We use Trusted Shops as our independent shop review collector. We have integrated the Trusted Shops Trustbadge on this website in order to display our Trusted Shops Trustmark and offer the Trusted Shops products to customers after placing an order.
This serves the protection of our legitimate interests in the optimal marketing of our offer according to art. 6 (1) 1 lit f GDPR that are overriding in the process of balancing of interests. The Trustbadge and the advertised trust badge services are offered by Trusted Shops GmbH, Subbelrather Str. 15C, 50823 Cologne, Germany.
With every use of the Trustbadge, the web server automatically saves a so-called server log file which contains e.g. your IP address, the date and time of the request, the volume of data transferred and the requesting provider (access data), and documents the request. Those access data are not analysed and are automatically overwritten no later than seven days after the end of your website visit.
Other personal data are transferred to Trusted Shops only if you decide to use or have already registered to use Trusted Shops products after placing an order. In such a case, the contract concluded between you and Trusted Shops applies.


What non-personally identifiable data does the company collect and how is it used?

We collect and track certain non-personally identifiable data including, but not limited to, browser type, access times, domain names, usage habits and other information which does not specifically identify any individual.

We may use and disclose non-personally identifiable data for any number of reasons including, but not limited to, working with business partners and improving our web site and services

We may also pass aggregate data on the usage of our website to third parties but this will not include any personally identifiable information.


.Cookies

What are cookies?

Cookies are tiny text files stored on your computer when you visit certain web pages. We use cookies to remember you when you return to our site and enable some of our site features.

Please note that certain cookies may be set the moment you start visiting this website and you can choose to manage the cookies we use on this website through your browser settings at any time. However, if you use your browser settings to block all cookies (including strictly necessary cookies) you may not be able to access all or parts of our site.

To find out more information about cookies, including how to see what cookies have been set and how to delete and manage them via your browser settings, please visit http://www.allaboutcookies.org

Cookie types

  • Strictly necessary cookies

These let you move around the website and use essential features such as moving between pages and remembering items added to your basket.

  • Analytical cookies

These allow us to recognise and count the number of visitors to our website and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.

  • Functionality cookies

These are used to provide features or to remember settings to improve your visit. For example, remembering your shopping basket contents when you leave our site so that you can come back and change or complete your order at a later date without having to start again.

  • Targeting

'Targeting' cookies are related to services provided by third parties, such as Facebook 'Like' buttons and Twitter 'Share' buttons. The third parties provides these services in return for recognising that you have visited our website. These third parties may use information about your visit to target advertising to you on other websites or to present you with adverts that they believe might be of interest to you.

List of cookies used by our site

Cookie name

Cookie Type

Purpose

Lifespan

PHPSESSID

Strictly necessary

Recognises you clicking from page to page. Without it, every page would be treated as the first visit to the site, and anything added to the shopping basket would be instantly forgotten.

Expires when browser is closed

BPSESSID

Functionality

Created at the same time as the PHPSESSID cookie so that our system remembers you and the contents of your shopping basket if you are returning from a previous visit. If you have an account and sign in  to our site with an email address and password, these login details are also saved so that you do not have to log in again on subsequent visits (the password is encrypted within the cookie). If you sign out of our site then your login details are removed from the cookie.

Expires after 1 year

_utma

Analytical

Set by Google Analytics and tracks visitors to provide metrics

Expires when cookie cache is cleared

_utmb

Analytical

Calculates length of visit to site (in conjunction with _utmc) by marking arrival time.

Expires when user leaves the page

_utmc

Analytical

Calculates length of visit to site (in conjunction with _utmb) by marking exit time.

Expires 30 mins after no new page views

_utmz Analytical This cookie notes which http address a visitor was referred from (e.g. Google search engine, external link etc.) 6 months
_utmv Analytical Used for segmentation and data experimentation Until deleted

 


Updates to this policy

This Privacy Policy was last updated, and became effective, on 25/05/2018.